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Rental & Real EstateUnited States
Free Estoppel Certificate Template
Verify lease terms, rent amounts, and security deposits for U.S. property sales or refinancing. Fill in your details, download a professional PDF in minutes — valid across all American states.
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TENANT ESTOPPEL CERTIFICATE
Certification Under Penalty Of Perjury
PROPERTY INFORMATION
| PROPERTY ADDRESS | 4520 Riverside Drive, Portland, OR 97210, 8C |
| LANDLORD / OWNER | Columbia Heights Properties LLC |
| MANAGEMENT COMPANY | Pacific Coast Property Management |
| LANDLORD ADDRESS | 1200 NW Glisan Street, Suite 300, Portland, OR 97209 |
TENANT AND LEASE INFORMATION
| TENANT NAME | David R. Nakamura |
| CO-TENANT | Emily S. Nakamura |
| LEASE TYPE | Fixed-Term |
| LEASE START DATE | July 1, 2024 |
| LEASE END DATE | June 30, 2026 |
FINANCIAL DETAILS
| MONTHLY BASE RENT | $2,450.00 |
| SECURITY DEPOSIT HELD | $2,450.00 |
| LAST MONTH PREPAID | No |
| RENT PAID THROUGH | March 31, 2026 |
| OUTSTANDING RENT BALANCE | None |
| ADDITIONAL MONTHLY CHARGES | Covered parking (Spot #42): $85/month, Storage unit #8C: $45/month |
The undersigned tenant ("Tenant") hereby certifies and represents to the current owner, any prospective purchaser, mortgagee, lender, receiver, or other interested party, as of the date set forth below, that the following statements regarding the lease of the property described above are true, accurate, and complete to the best of Tenant’s knowledge and belief. This Estoppel Certificate is made and executed pursuant to the common-law doctrines of estoppel by deed and estoppel by statement (see Dickerson v. Colgrove, 100 U.S. 578 (1879)), applicable state statutory estoppel and landlord-tenant provisions (e.g., Cal. Civ. Code § 1952.4 and related provisions for commercial leases; N.Y. Real Prop. Law § 291 concerning the recording of underlying leases; Fla. Stat. § 83.49 concerning security deposits in the residential context), and is intended to be relied upon by any prospective purchaser, lender, assignee, receiver appointed under the Uniform Commercial Real Estate Receivership Act, or other third party in connection with the sale, assignment, financing, refinancing, or other transaction involving the subject property. Where a residential mortgage is involved, this Certificate may also be used in connection with disclosures required by the Real Estate Settlement Procedures Act (RESPA), 12 U.S.C. § 2601 et seq.
LEASE STATUS AND COMPLIANCE
| AMENDMENTS / MODIFICATIONS | Yes — Addendum dated January 15, 2025 extending lease term from June 30, 2025 to June 30, 2026 with rent increase from $2,300 to $2,450/month |
| LANDLORD DEFAULTS | None known. Landlord is not in default under any terms of the Lease. |
| TENANT DEFAULTS | None. Tenant is not in default under any terms of the Lease. |
| PENDING DISPUTES / LITIGATION | None. No pending disputes, claims, or proceedings. |
| PURCHASE OPTION | No purchase option. |
| RIGHT OF FIRST REFUSAL | No right of first refusal. |
| ORAL AGREEMENTS | None. The written Lease constitutes the entire agreement. |
The undersigned Tenant hereby certifies, represents, and warrants, under penalty of perjury, that all information contained in this Estoppel Certificate is true, correct, and complete as of March 20, 2026. Tenant acknowledges that any material misstatement or omission may give rise to claims for damages, estoppel, or fraud (see, e.g., Lindner v. Durham Hosiery Mills, Inc., 761 F.2d 162 (4th Cir. 1985); and analogous state-law fraud and misrepresentation precedents), and may be used in any bankruptcy proceeding involving the landlord, including for purposes of 11 U.S.C. § 365(d)(3)-(4) concerning assumption, rejection, and cure of unexpired leases of real property. Tenant further acknowledges that course-of-performance evidence under U.C.C. § 1-303 and course-of-dealing between the parties shall be interpreted consistently with the representations in this Certificate. This Estoppel Certificate shall be binding upon Tenant and Tenant’s heirs, successors, and assigns, and shall inure to the benefit of any current or successor owner, any mortgagee or assignee of any mortgage, and any purchaser of the property.
Tenant has had sufficient time and opportunity to review this Estoppel Certificate and to verify the accuracy of all statements contained herein. Tenant has consulted with legal counsel, or has had the opportunity to do so, and voluntarily executes this Certificate with full knowledge of its significance. Unless a longer period is agreed, Tenant acknowledges that lender or purchaser deadlines for return of an executed estoppel certificate (commonly 10-30 days from request) are of the essence, and that failure to timely respond may be deemed confirmation of the factual statements requested, to the extent permitted by the underlying lease and applicable law.
TENANT
David R. Nakamura
Date: ____________________
CO-TENANT
Emily S. Nakamura
Date: ____________________
LANDLORD / OWNER
Columbia Heights Properties LLC
Date: ____________________
Available as a print-ready PDF or an editable Microsoft Word (.docx) file.
What Is an Estoppel Certificate?
An estoppel certificate (also called an estoppel letter or tenant estoppel) is a signed document used throughout the United States in which a tenant confirms the current status and terms of their lease. It verifies key facts such as the monthly rent, lease start and end dates, security deposit amount, and whether either party is in default. Once signed, the U.S. tenant is legally "estopped" from later claiming different terms than those stated in the certificate.
Estoppel certificates are most commonly used during the sale of a rental property or when the American property owner is refinancing a mortgage. Buyers and lenders rely on these certificates to verify the income stream from existing U.S. tenants and to identify any claims, disputes, or side agreements that might affect the property's value or the terms of the transaction.
The concept applies to both residential and commercial properties in the United States. In American commercial real estate, estoppel clauses are standard in most lease agreements. In residential contexts, estoppel certificates are less common but increasingly requested by sophisticated buyers and institutional lenders who want written confirmation of lease terms before closing.
What's Covered in This Template
Doxuno's estoppel certificate template covers all standard fields that buyers, lenders, and title companies expect to see in a tenant verification document.
Property & Lease Identification
Current Rent Amount
Rent Payment Status
Security Deposit
Lease Amendments
Default Status
Renewal & Options
Landlord Obligations
Subletting & Assignment
Tenant Certification
Pending Litigation
Requesting Party Information
How to Create Your Estoppel Certificate
Doxuno's template walks you through each section so you can produce a complete estoppel certificate in minutes.
- 1
Identify the property and lease
Enter the property address, unit number, landlord name, and tenant name. Provide the original lease start date and the current lease expiration date to establish the lease being verified.
- 2
Confirm rent and payment details
Enter the current monthly rent amount, the date through which rent has been paid, and any prepaid rent. Note whether the tenant is current on all payments or if any amounts are past due.
- 3
Document security deposit and fees
Enter the security deposit amount held by the landlord. List any additional deposits such as pet deposits, last month's rent, or key deposits. Note any outstanding fees or charges owed by either party.
- 4
Disclose lease modifications and defaults
Indicate whether the lease has been amended or modified since the original signing. Confirm whether there are any current defaults by either the landlord or the tenant, and describe any pending disputes or unresolved maintenance issues.
- 5
Review and download
Review the completed estoppel certificate for accuracy against the actual lease terms. Download the document as a professional PDF for the tenant to sign and return to the requesting party.
Why Doxuno documents are different
Four things that make our templates more thorough than AI-generated drafts and more current than static template libraries.
Always current
Always current with the law
Templates carrying statute references are continuously updated as the law changes. Your document always reflects the current legal framework.
Free PDF
Print-ready PDF
Free to download. Vector text, embedded fonts, statute citations baked in. Print, sign, file. Ready for any signing flow including electronic signature.
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Editable Word (.docx)
Continue editing in Word after download. Add custom clauses, reuse the template for similar agreements, or share with a colleague for collaborative review.
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Legal Considerations for US Estoppel Certificates
Estoppel certificates are straightforward documents, but there are several legal points to keep in mind depending on your state and the type of property involved.
This template is provided for informational purposes and does not constitute legal advice. For complex commercial transactions or multi-tenant properties, consult a licensed real estate attorney in your jurisdiction.
Reviewed by legal professionals. The content on this page and the template clauses have been reviewed by licensed attorneys in the United States to ensure accuracy and legal soundness for standard tenant estoppel situations.
Florida Estoppel Law
Florida has specific statutes governing estoppel certificates for homeowners associations (Florida Statute 720.30851) and condominium associations (Florida Statute 718.116). These laws set maximum fees, required content, and response deadlines. If you are dealing with a Florida HOA or condo association, the statutory requirements must be followed precisely.
Commercial vs. Residential
In U.S. commercial real estate, estoppel clauses are nearly universal in lease agreements, and tenants are typically required to respond within a set timeframe. In American residential contexts, there is often no lease clause requiring the tenant to provide an estoppel certificate. If cooperation is important, consider including an estoppel obligation in future lease agreements.
Accuracy and Liability
U.S. tenants should carefully review the estoppel certificate before signing, because the legal principle of estoppel means they generally cannot later claim different terms. If a tenant signs a certificate stating no defaults exist when in fact the American landlord owes repairs, the tenant may lose the ability to raise that claim against a new owner. Both parties should ensure the certificate accurately reflects the current state of the U.S. lease.
Timing During Property Sales
Estoppel certificates are typically requested during the due diligence period of a U.S. property sale. American buyers should request them early enough in the process to allow tenants time to respond before the contingency deadline. For multi-tenant properties, allow extra time since each tenant must provide a separate certificate.
Frequently Asked Questions
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