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Free Estoppel Certificate Template

Verify lease terms, rent amounts, and security deposits for U.S. property sales or refinancing. Fill in your details, download a professional PDF in minutes — valid across all American states.

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TENANT ESTOPPEL CERTIFICATE
Certification Under Penalty Of Perjury
PROPERTY INFORMATION
PROPERTY ADDRESS4520 Riverside Drive, Portland, OR 97210, 8C
LANDLORD / OWNERColumbia Heights Properties LLC
MANAGEMENT COMPANYPacific Coast Property Management
LANDLORD ADDRESS1200 NW Glisan Street, Suite 300, Portland, OR 97209
TENANT AND LEASE INFORMATION
TENANT NAMEDavid R. Nakamura
CO-TENANTEmily S. Nakamura
LEASE TYPEFixed-Term
LEASE START DATEJuly 1, 2024
LEASE END DATEJune 30, 2026
FINANCIAL DETAILS
MONTHLY BASE RENT$2,450.00
SECURITY DEPOSIT HELD$2,450.00
LAST MONTH PREPAIDNo
RENT PAID THROUGHMarch 31, 2026
OUTSTANDING RENT BALANCENone
ADDITIONAL MONTHLY CHARGESCovered parking (Spot #42): $85/month, Storage unit #8C: $45/month
The undersigned tenant ("Tenant") hereby certifies and represents to the current owner, any prospective purchaser, mortgagee, lender, receiver, or other interested party, as of the date set forth below, that the following statements regarding the lease of the property described above are true, accurate, and complete to the best of Tenant’s knowledge and belief. This Estoppel Certificate is made and executed pursuant to the common-law doctrines of estoppel by deed and estoppel by statement (see Dickerson v. Colgrove, 100 U.S. 578 (1879)), applicable state statutory estoppel and landlord-tenant provisions (e.g., Cal. Civ. Code § 1952.4 and related provisions for commercial leases; N.Y. Real Prop. Law § 291 concerning the recording of underlying leases; Fla. Stat. § 83.49 concerning security deposits in the residential context), and is intended to be relied upon by any prospective purchaser, lender, assignee, receiver appointed under the Uniform Commercial Real Estate Receivership Act, or other third party in connection with the sale, assignment, financing, refinancing, or other transaction involving the subject property. Where a residential mortgage is involved, this Certificate may also be used in connection with disclosures required by the Real Estate Settlement Procedures Act (RESPA), 12 U.S.C. § 2601 et seq.
LEASE STATUS AND COMPLIANCE
AMENDMENTS / MODIFICATIONSYes — Addendum dated January 15, 2025 extending lease term from June 30, 2025 to June 30, 2026 with rent increase from $2,300 to $2,450/month
LANDLORD DEFAULTSNone known. Landlord is not in default under any terms of the Lease.
TENANT DEFAULTSNone. Tenant is not in default under any terms of the Lease.
PENDING DISPUTES / LITIGATIONNone. No pending disputes, claims, or proceedings.
PURCHASE OPTIONNo purchase option.
RIGHT OF FIRST REFUSALNo right of first refusal.
ORAL AGREEMENTSNone. The written Lease constitutes the entire agreement.
The undersigned Tenant hereby certifies, represents, and warrants, under penalty of perjury, that all information contained in this Estoppel Certificate is true, correct, and complete as of March 20, 2026. Tenant acknowledges that any material misstatement or omission may give rise to claims for damages, estoppel, or fraud (see, e.g., Lindner v. Durham Hosiery Mills, Inc., 761 F.2d 162 (4th Cir. 1985); and analogous state-law fraud and misrepresentation precedents), and may be used in any bankruptcy proceeding involving the landlord, including for purposes of 11 U.S.C. § 365(d)(3)-(4) concerning assumption, rejection, and cure of unexpired leases of real property. Tenant further acknowledges that course-of-performance evidence under U.C.C. § 1-303 and course-of-dealing between the parties shall be interpreted consistently with the representations in this Certificate. This Estoppel Certificate shall be binding upon Tenant and Tenant’s heirs, successors, and assigns, and shall inure to the benefit of any current or successor owner, any mortgagee or assignee of any mortgage, and any purchaser of the property.
Tenant has had sufficient time and opportunity to review this Estoppel Certificate and to verify the accuracy of all statements contained herein. Tenant has consulted with legal counsel, or has had the opportunity to do so, and voluntarily executes this Certificate with full knowledge of its significance. Unless a longer period is agreed, Tenant acknowledges that lender or purchaser deadlines for return of an executed estoppel certificate (commonly 10-30 days from request) are of the essence, and that failure to timely respond may be deemed confirmation of the factual statements requested, to the extent permitted by the underlying lease and applicable law.
TENANT
David R. Nakamura
Date: ____________________
CO-TENANT
Emily S. Nakamura
Date: ____________________
LANDLORD / OWNER
Columbia Heights Properties LLC
Date: ____________________

What Is an Estoppel Certificate?

An estoppel certificate (also called an estoppel letter or tenant estoppel) is a signed document used throughout the United States in which a tenant confirms the current status and terms of their lease. It verifies key facts such as the monthly rent, lease start and end dates, security deposit amount, and whether either party is in default. Once signed, the U.S. tenant is legally "estopped" from later claiming different terms than those stated in the certificate.

Estoppel certificates are most commonly used during the sale of a rental property or when the American property owner is refinancing a mortgage. Buyers and lenders rely on these certificates to verify the income stream from existing U.S. tenants and to identify any claims, disputes, or side agreements that might affect the property's value or the terms of the transaction.

The concept applies to both residential and commercial properties in the United States. In American commercial real estate, estoppel clauses are standard in most lease agreements. In residential contexts, estoppel certificates are less common but increasingly requested by sophisticated buyers and institutional lenders who want written confirmation of lease terms before closing.

What's Covered in This Template

Doxuno's estoppel certificate template covers all standard fields that buyers, lenders, and title companies expect to see in a tenant verification document.

Property & Lease Identification

Current Rent Amount

Rent Payment Status

Security Deposit

Lease Amendments

Default Status

Renewal & Options

Landlord Obligations

Subletting & Assignment

Tenant Certification

Pending Litigation

Requesting Party Information

How to Create Your Estoppel Certificate

Doxuno's template walks you through each section so you can produce a complete estoppel certificate in minutes.

  1. 1

    Identify the property and lease

    Enter the property address, unit number, landlord name, and tenant name. Provide the original lease start date and the current lease expiration date to establish the lease being verified.

  2. 2

    Confirm rent and payment details

    Enter the current monthly rent amount, the date through which rent has been paid, and any prepaid rent. Note whether the tenant is current on all payments or if any amounts are past due.

  3. 3

    Document security deposit and fees

    Enter the security deposit amount held by the landlord. List any additional deposits such as pet deposits, last month's rent, or key deposits. Note any outstanding fees or charges owed by either party.

  4. 4

    Disclose lease modifications and defaults

    Indicate whether the lease has been amended or modified since the original signing. Confirm whether there are any current defaults by either the landlord or the tenant, and describe any pending disputes or unresolved maintenance issues.

  5. 5

    Review and download

    Review the completed estoppel certificate for accuracy against the actual lease terms. Download the document as a professional PDF for the tenant to sign and return to the requesting party.

Legal Considerations for US Estoppel Certificates

Estoppel certificates are straightforward documents, but there are several legal points to keep in mind depending on your state and the type of property involved.

This template is provided for informational purposes and does not constitute legal advice. For complex commercial transactions or multi-tenant properties, consult a licensed real estate attorney in your jurisdiction.

Reviewed by legal professionals. The content on this page and the template clauses have been reviewed by licensed attorneys in the United States to ensure accuracy and legal soundness for standard tenant estoppel situations.

Florida Estoppel Law

Florida has specific statutes governing estoppel certificates for homeowners associations (Florida Statute 720.30851) and condominium associations (Florida Statute 718.116). These laws set maximum fees, required content, and response deadlines. If you are dealing with a Florida HOA or condo association, the statutory requirements must be followed precisely.

Commercial vs. Residential

In U.S. commercial real estate, estoppel clauses are nearly universal in lease agreements, and tenants are typically required to respond within a set timeframe. In American residential contexts, there is often no lease clause requiring the tenant to provide an estoppel certificate. If cooperation is important, consider including an estoppel obligation in future lease agreements.

Accuracy and Liability

U.S. tenants should carefully review the estoppel certificate before signing, because the legal principle of estoppel means they generally cannot later claim different terms. If a tenant signs a certificate stating no defaults exist when in fact the American landlord owes repairs, the tenant may lose the ability to raise that claim against a new owner. Both parties should ensure the certificate accurately reflects the current state of the U.S. lease.

Timing During Property Sales

Estoppel certificates are typically requested during the due diligence period of a U.S. property sale. American buyers should request them early enough in the process to allow tenants time to respond before the contingency deadline. For multi-tenant properties, allow extra time since each tenant must provide a separate certificate.

Frequently Asked Questions

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