Free Commercial Invoice Template
Generate a professional commercial invoice for international shipments and customs clearance. Add line items, HS codes, Incoterms, and shipping details with our free US template.
Los Angeles, CA 90045, USA
20457 Hamburg, Germany
Port of Loading: Port of Los Angeles, USA • Port of Discharge: Port of Hamburg, Germany • Final Destination: Hamburg, Germany • Transport: Sea • Vessel / Flight: MSC Katyayni V.2614E • Shipping Date: March 15, 2026 • Packages: 24 • Gross Weight: 1,250 kg • Net Weight: 1,120 kg
| Description of Goods | HS Code | Qty | Unit | Unit Price | Amount |
|---|---|---|---|---|---|
| Semiconductor Chips - Model NX-2048 | 8542.31 | 500 | pcs | 48.00 USD | 24,000.00 USD |
| PCB Assembly Modules | 8534.00 | 200 | pcs | 32.00 USD | 6,400.00 USD |
| Power Supply Units - 500W | 8504.40 | 100 | pcs | 75.00 USD | 7,500.00 USD |
| Thermal Grease Compound (bulk) | 3403.19 | 50 | kg | 28.00 USD | 1,400.00 USD |
| Custom Export Packaging and Pallets | 4415.10 | 24 | set | 22.00 USD | 528.00 USD |
| Goods Total | 39,828.00 USD |
| Freight | 1,850.00 USD |
| Insurance | 425.00 USD |
| Grand Total | 42,103.00 USD |
I, the undersigned, declare that all information in this invoice is true and correct, that the contents and value of this shipment are as stated above, and that the country of origin of the goods is United States.
Certificate of Origin enclosed. Goods are packed in standard export cartons on wooden pallets (ISPM-15 compliant). All items are of U.S. origin and comply with applicable export regulations.
Customs and Classification. This invoice is prepared to satisfy commercial-invoice content requirements for U.S. imports under 19 C.F.R. §141.86 and the Harmonized Tariff Schedule of the United States, 19 U.S.C. §1202. Stated HS codes are declarations made in good faith; final classification rests with U.S. Customs and Border Protection.
Delivery Terms. Delivery terms shown in the INCOTERMS field are governed by Incoterms® 2020 (ICC Publication 723E). For domestic U.S. shipments, UCC §§2-319 and 2-503 apply to FOB, CIF, and related shipment terms. For cross-border sales between parties in CISG-signatory jurisdictions, the UN Convention on Contracts for the International Sale of Goods (CISG) may apply unless expressly excluded.
Export Controls and Sanctions. Exporter certifies that the goods, technology, and services described are being exported in accordance with the Export Administration Regulations, 15 C.F.R. Parts 730-774, and with U.S. sanctions administered by the Office of Foreign Assets Control under 31 C.F.R. Chapter V. Diversion contrary to U.S. law is prohibited.
What Is a Commercial Invoice?
A commercial invoice is an essential document in international trade used by American exporters that serves as a detailed bill for goods shipped across national borders. It is created by the exporter (seller) and provided to the importer (buyer) as well as customs authorities in both countries. The invoice contains a complete record of the transaction, including the description and value of the goods, the identities of the trading parties, and the terms of the sale.
Customs authorities around the world rely on commercial invoices to determine the correct tariffs, duties, and taxes applicable to imported goods. Without a properly completed commercial invoice, shipments can be delayed, held at the U.S. border, or even refused entry. American banks and financial institutions also use commercial invoices when processing letters of credit and other trade finance instruments.
Whether you are a U.S. exporter shipping electronics to Europe, agricultural products to Asia, or machinery to South America, a well-prepared commercial invoice ensures that your goods clear customs smoothly, duties are assessed correctly, and both parties have a clear record of the transaction. Doxuno's template covers all the fields required by U.S. Customs and Border Protection and international customs agencies.
What's Covered in This Template
Doxuno's commercial invoice template includes every field required for international shipments and customs clearance. Each section can be customized for your specific transaction and trade requirements.
Invoice Number and Date
Exporter (Shipper) Details
Importer (Consignee) Details
Incoterms Selection
Shipping Details
Line Items Table
HS Codes
Multi-Currency Support
Freight and Insurance
Export Declaration
Payment Terms
Signatory and Notes
How to Create a Commercial Invoice
Creating a complete commercial invoice requires accurate information about the goods, the trading parties, and the shipping arrangements. Our template walks you through each section so nothing is missed. Follow these five steps to generate a professional invoice.
- 1
Enter Invoice and Trade Details
Start by filling in the invoice number, date, currency, and Incoterms. Select the appropriate Incoterms rule (such as FOB, CIF, or DDP) that reflects the agreed responsibilities between the exporter and importer regarding shipping, insurance, and customs costs.
- 2
Add Exporter and Importer Information
Provide the full legal name, address, email, phone number, and tax identification number for both the exporter (shipper) and the importer (consignee). Include the country of origin for the goods. Accurate party details are required for customs processing in both countries.
- 3
Fill In Shipping Details
Enter the port of loading, port of discharge, final destination, vessel or flight number, mode of transport (sea, air, road, rail, or multi-modal), number of packages, and gross and net weight. This information helps customs and freight forwarders process the shipment correctly.
- 4
List the Goods with HS Codes
Add each product as a line item with a clear description, the correct Harmonized System (HS) code, quantity, unit of measure, and unit price. The template automatically calculates the line item amount and grand total. You can add freight, insurance, and other charges separately.
- 5
Complete Declaration and Download
Select the reason for export, enter payment terms, and add the authorized signatory's name and title. Review the declaration statement confirming the accuracy of the invoice. Once everything is complete, download the finished commercial invoice as a PDF ready for customs submission.
US Customs and International Trade Considerations
Commercial invoices are a cornerstone of U.S. and international trade compliance. Understanding the American regulatory requirements around these documents helps ensure your shipments clear customs without delay and that duties are assessed correctly.
This template is provided for informational purposes and does not constitute legal or customs advice. For complex trade scenarios or restricted goods, consult a licensed customs broker or trade compliance attorney.
US Customs and Border Protection Requirements
US Customs and Border Protection (CBP) requires a commercial invoice for all imported goods. The invoice must include the seller and buyer names and addresses, a detailed description of each item, the quantity and value of the goods, the country of origin, and the terms of sale. CBP uses this information to determine the correct tariff classification, assess duties, and enforce trade regulations. Shipments without a proper commercial invoice may be detained or subject to penalties.
HS Codes and Tariff Classification
The Harmonized System (HS) is a standardized numerical method for classifying traded goods, used by customs authorities in over 200 countries. Listing the correct HS code on your U.S. commercial invoice is critical because it determines the duty rate applied to your goods, any import restrictions, and whether special trade agreements (such as American free trade agreements) apply. Using an incorrect HS code can result in overpayment or underpayment of duties, delays at the border, or regulatory penalties.
Incoterms and Responsibility Allocation
Incoterms (International Commercial Terms) published by the International Chamber of Commerce define who is responsible for shipping, insurance, customs clearance, and risk at each stage of the journey. The Incoterms rule you select on your commercial invoice affects how the total invoice value is interpreted by customs. For example, CIF (Cost, Insurance and Freight) includes the cost of goods plus shipping and insurance, while FOB (Free on Board) only includes the goods value up to the port of loading. Choosing the correct Incoterms rule is essential for accurate duty calculation.
Frequently Asked Questions
Ship Internationally with Confidence
Create a professional commercial invoice in minutes. Our template covers everything customs authorities need to process your international shipment smoothly.
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