Cease and Desist Letter Template (Singapore)
A cease and desist letter is a powerful first step when your intellectual property rights are infringed, you are being harassed, or a competitor is using your trade secrets in Singapore. Our free Singapore cease and desist template covers IP infringement under the Trade Marks Act (Cap. 332) and Copyright Act 2021, harassment under the Protection from Harassment Act (Cap. 256A), and trade secrets under the Trade Secrets Protection Act 2018 — providing a professionally structured, court-admissible letter that puts the recipient firmly on notice.
We write on behalf of CreativeLab Pte. Ltd. ("the Claimant") in connection with the serious matter described below.
Since on or around 1 March 2026, you have been using a logo on your company website (www.copycatsolutions.com.sg), LinkedIn profile and printed marketing materials that is substantially identical to our registered "CL Loop" trademark and original artwork. The logo you are using replicates the distinctive circular loop device and colour scheme that are proprietary to CreativeLab Pte. Ltd. This use is likely to cause, and has caused, confusion among consumers and constitutes infringement of both our copyright and our registered trademark.
The above conduct is in breach of ss 103–104 of the Copyright Act 2021 and ss 27–31 of the Trade Marks Act (Cap 332). The Claimant reserves all rights and remedies available under the aforementioned legislation and at common law.
1. Immediately and permanently cease all use of any mark, logo, design or name that is identical or confusingly similar to our "CL Loop" trademark and artwork.
2. Remove all infringing materials from your website, LinkedIn and all other platforms within 7 days of this letter.
3. Provide written confirmation that all infringing materials have been removed.
4. Account to us for all profits made through the infringing use from 1 March 2026 to date.
5. Deliver up or destroy all physical infringing goods and materials.
What Is a Cease and Desist Letter?
A cease and desist letter is a formal written notice demanding that the recipient immediately stop ("cease") an allegedly unlawful or infringing activity and refrain from repeating it in the future ("desist"). It is not a court order — it is a private communication with no binding force on the recipient — but it serves critical legal and commercial purposes: it puts the recipient on formal, documented notice of the claim; it gives the recipient an opportunity to comply voluntarily, avoiding expensive litigation; it demonstrates to a Singapore court (if proceedings are later necessary) that the sender attempted pre-litigation resolution; and in intellectual property cases, it establishes that any infringement after the letter date was committed with full knowledge of the rights holder's claim, which may be relevant to damages.
In Singapore, cease and desist letters are used across a wide range of disputes. In intellectual property matters, rights holders under the Trade Marks Act (Cap. 332), Copyright Act 2021, and Patents Act (Cap. 221) regularly send cease and desist letters to infringers before commencing proceedings in the Singapore High Court (Intellectual Property Division) or the Singapore courts. For harassment and cyberbullying, victims may use a cease and desist letter (backed by the threat of a Protection Order application) under the Protection from Harassment Act (Cap. 256A) (POHA). For defamation — whether in traditional media or online — a Singapore cease and desist letter is typically the first step before a defamation action in the High Court or State Courts. In employment disputes, employers send cease and desist letters to former employees who are breaching post-employment restrictions or misusing confidential information or trade secrets under the Trade Secrets Protection Act 2018.
A Singapore cease and desist letter should clearly identify the sender's legal rights, the specific acts complained of, the statutory or common law basis for the claim, the remedies available if the infringing conduct continues, and a firm deadline for the recipient to respond and confirm compliance. In Singapore, the High Court may grant injunctions — including urgent ex parte injunctions — to restrain ongoing infringement where the rights holder can demonstrate a serious question to be tried, a balance of convenience favouring an injunction, and irreparable harm. An urgent application for a Singapore injunction can be made even before the cease and desist letter period has expired, where there is an imminent risk of irreparable harm. The Singapore Intellectual Property Office (IPOS) also provides mediation services for IP disputes, which may be an effective and cost-efficient alternative to litigation.
What This Template Covers
Our Singapore cease and desist template provides a comprehensive, professionally structured letter for intellectual property, harassment, trade secret, and defamation disputes.
Sender's Particulars
Full name, company name, UEN (for Singapore companies), address, and contact details of the rights holder or complainant.
Recipient's Particulars
Full legal name and registered address of the person or company engaging in the infringing or wrongful conduct — verified against ACRA BizFile for Singapore companies.
Description of the Rights or Interests
Identification of the Singapore intellectual property right, confidential information, or legal right being infringed — including registration number, registration date, and territory of protection.
Description of the Infringing Conduct
Specific, factual description of the acts complained of — the specific marks, images, content, conduct, or disclosure — with dates and references to evidence.
Legal Basis for the Claim
Identification of the applicable Singapore statute or common law right: Trade Marks Act (Cap. 332), Copyright Act 2021, Trade Secrets Protection Act 2018, Protection from Harassment Act (Cap. 256A), Defamation Act (Cap. 75), or Patents Act (Cap. 221).
Demands on the Recipient
Clear, specific demands: cease all infringing use; remove infringing content; destroy all infringing materials; confirm compliance in writing by the deadline; provide an account of profits or sales.
Deadline for Compliance
A specific deadline — typically seven to fourteen days — for the recipient to comply and provide written confirmation, after which the sender will commence legal proceedings without further notice.
Remedies Warning
Notice of available Singapore legal remedies: injunction, damages or account of profits, delivery up of infringing goods, costs — enforceable in the Singapore High Court.
Without Prejudice to Rights
Reservation of all rights — clarifying that sending the letter does not waive any of the sender's legal rights or remedies in Singapore.
Mediation Option
Optional invitation to resolve the dispute through Singapore Mediation Centre (SMC) or IPOS mediation before commencing court proceedings.
How to Create a Singapore Cease and Desist Letter
Follow these steps to produce an effective, court-admissible cease and desist letter for Singapore IP, harassment, or trade secret disputes.
- 1
Confirm Your Rights
Before sending a Singapore cease and desist letter, verify your rights: for trade marks, confirm the registration number and coverage on the Singapore Trade Marks Register (IPOS); for copyright, confirm authorship and ownership; for patents, confirm the Singapore Patents Register entry. An incorrect or overreaching claim can expose the sender to a counterclaim for groundless threats under the Trade Marks Act (Cap. 332) or Patents Act (Cap. 221) in Singapore.
- 2
Gather Evidence of the Infringement
Collect screenshots, printouts, purchase records, witness statements, or other evidence of the infringing conduct. For online infringement, take dated screenshots and record URLs. For harassment under POHA, keep a log of all incidents with dates, times, and the nature of each act. This evidence underpins the factual allegations in the letter.
- 3
Draft the Letter Precisely
State the rights, the infringing acts, and the demands with precision. Avoid overreaching or threatening action you are not prepared to take — credibility is critical. Identify the specific Singapore statute or legal basis for each demand. Attach copies of your rights registrations or other evidence as exhibits.
- 4
Set a Firm Deadline
State a specific compliance deadline — typically seven to fourteen calendar days. Include clear payment instructions if you are demanding an account of profits or agreed compensation. State expressly that legal proceedings in the Singapore courts will be commenced without further notice if the recipient fails to comply.
- 5
Send by Traceable Method and Keep Records
Send the letter by registered post, courier (with delivery confirmation), or email with acknowledgement. For Singapore companies, consider sending to the registered office and the attention of the company's directors. Retain all copies and proof of delivery for use in any subsequent Singapore court proceedings.
Legal Considerations
Singapore intellectual property and harassment law gives rights holders powerful remedies — but sending an incorrect or overreaching cease and desist letter can expose the sender to liability. Key rules are set out below.
This template is provided for informational purposes only and does not constitute legal advice. For advice tailored to your situation, consult a Singapore-qualified lawyer or visit the Law Society of Singapore.
Reviewed for Singapore Law
Intellectual Property Rights — Trade Marks Act (Cap. 332) and Copyright Act 2021
The Singapore Trade Marks Act (Cap. 332) protects registered trade marks against use of an identical or similar mark in relation to identical or similar goods or services. The Singapore Copyright Act 2021 (which replaced the Copyright Act 1987) provides automatic copyright protection for original works — no registration is required. Singapore copyright subsists in literary, dramatic, musical, and artistic works, films, sound recordings, broadcasts, and cable programmes. For Singapore copyright infringement, the rights holder may seek damages (including additional damages for flagrant infringement), an injunction, and delivery up of infringing copies under the Copyright Act 2021. A cease and desist letter citing the Singapore Copyright Act 2021 should identify the specific work, the infringing act, and the date infringement commenced.
Groundless Threats — Trade Marks Act and Patents Act
The Singapore Trade Marks Act (Cap. 332) and Patents Act (Cap. 221) contain "groundless threats" provisions: a person who makes a groundless threat of infringement proceedings in Singapore may be sued for damages by the person threatened. This means a Singapore cease and desist letter for trade mark or patent infringement must be based on a genuine, reasonable belief that infringement is occurring. Sending a threatening letter to a competitor to intimidate them, without a sound legal basis, exposes the sender to liability. Always verify the legal basis for your Singapore IP claim before sending a cease and desist letter.
Protection from Harassment Act (Cap. 256A) — POHA and Protection Orders
The Singapore Protection from Harassment Act (Cap. 256A) (POHA) protects individuals and entities from harassment, stalking, and cyberbullying. A Singapore cease and desist letter citing POHA puts the harasser on notice that the conduct must stop immediately. If harassment continues after the letter, the victim may apply to the Singapore courts for a Protection Order (PO) — enforceable with criminal sanctions — or a Mandatory Treatment Order (MTO) in appropriate cases. The POHA also provides a fast-track process for false statements of fact published online, with applications to the Singapore courts for correction orders and disabling orders. The POHA applies to harassment in both physical and digital contexts, including social media, messaging apps, and email.
Trade Secrets Protection Act 2018 and Confidential Information
The Singapore Trade Secrets Protection Act 2018 (TSPA) introduced a standalone statutory cause of action for the misappropriation of trade secrets — separate from breach of confidence or breach of an NDA. A Singapore cease and desist letter relying on the TSPA should identify the trade secret with reasonable particularity (without disclosing the secret itself), describe the misappropriation alleged, and demand the immediate return or destruction of all materials containing the trade secret. The Singapore courts can grant urgent ex parte injunctions under the TSPA to prevent further disclosure or use of a trade secret before it reaches the public domain. Acting quickly is critical in trade secret cases in Singapore — delay can destroy the secrecy of the information and undermine the TSPA claim.
Frequently Asked Questions
Protect Your Rights With a Singapore Cease and Desist Letter
Create a professional, court-admissible cease and desist letter for Singapore IP, harassment, or trade secret disputes in minutes. State your rights, demand compliance, and download the PDF — the first formal step to enforcing your legal position in Singapore.
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