Vehicle Bill of Sale Template
A vehicle bill of sale records the private sale of a car, motorcycle, trailer, or other registered vehicle between two parties. Use our free Australian template to document the transfer with full vehicle and party details, clear as-is disclosure, and room for state registration transfer information and roadworthy certificate references.
| YEAR / MAKE / MODEL | 2020 Toyota Camry (Silver) |
| COLOUR | Silver |
| VIN | JTDBL40E409012345 |
| REGISTRATION NUMBER | NSW ABC123 |
| ODOMETER READING | 54,200 km |
| PURCHASE PRICE | 28,500.00 AUD |
| SALE DATE | 25 April 2026 |
| PAYMENT METHOD | Electronic Funds Transfer (EFT) |
| GOVERNING STATE | New South Wales |
What Is a Vehicle Bill of Sale?
A vehicle bill of sale is a written agreement evidencing the private sale and transfer of ownership of a vehicle from a seller ("transferor") to a buyer ("transferee"). It records the parties, the vehicle's identifying details (VIN, registration, make, model, year, odometer reading), the purchase price, and the basis of sale (typically "as-is" between private parties). It is distinct from the state land transport authority's registration transfer form, though both are usually completed at the time of sale.
In Australia, vehicle sales between private individuals are governed by the general law of contract and the state Sale of Goods Acts — for example, the Sale of Goods Act 1923 (NSW), Goods Act 1958 (Vic), Sale of Goods Act 1896 (Qld). Private sales are generally not subject to the Australian Consumer Law's consumer guarantees regime, which applies to goods sold "in trade or commerce" under section 3 of the ACL. This is why private sales are usually "as-is" with no statutory warranty.
Each state imposes registration transfer requirements under its Road Transport Act or Motor Vehicles Act — for example, Roads and Maritime Services (NSW), VicRoads, Transport and Main Roads (Qld), or the equivalent in each state. The buyer typically has 14 days from the sale date to lodge a transfer of registration, pay duty under the state Duties Act, and (where required) submit a current roadworthy or safety certificate.
What's Covered in This Template
Our vehicle bill of sale template covers every essential element of a private vehicle sale in Australia.
Seller and Buyer Details
Full legal names, addresses, driver licence details, and ABN (if applicable).
Vehicle Identification
VIN, registration number, make, model, year, colour, and body type.
Odometer Reading
Current kilometre reading at the time of sale.
Sale Price and GST
Purchase price in AUD, with GST treatment (typically none for private sales).
Payment Method
Cash, bank transfer, or bank cheque confirmation.
As-Is Sale
Clear statement that the vehicle is sold "as-is, where-is" without warranty.
Seller Warranties
Seller's confirmation of ownership and no undisclosed encumbrances on the PPSR.
Roadworthy / Safety Certificate
Reference to any roadworthy certificate (Victoria, Queensland, ACT) required.
Registration Transfer
Acknowledgement that the buyer will transfer registration within state time limits.
Keys, Manuals, Spare Items
Number of keys and accessories handed over.
PPSR Certificate
Reference to PPSR search confirming no registered security interest.
Party Signatures
Signatures of seller and buyer with date and place of sale.
How to Create a Vehicle Bill of Sale
Follow these steps to produce a complete vehicle bill of sale in minutes.
- 1
Enter Party Details
Provide seller and buyer names, addresses, and driver licence numbers.
- 2
Describe the Vehicle
Record VIN, registration, make, model, year, and odometer reading.
- 3
Set the Sale Terms
Specify the price, payment method, and as-is basis of sale.
- 4
Add Regulatory Details
Include roadworthy certificate references and PPSR search results where applicable.
- 5
Sign and Transfer Registration
Sign the document, exchange keys and documents, and file the state registration transfer.
Legal Considerations
Private vehicle sales must comply with state registration transfer rules and PPSR clearance.
This template is for informational purposes only and does not constitute legal advice. A roadworthy certificate and PPSR search are strongly recommended before purchase.
Reviewed for Australian law
State Registration Transfer
Each state requires registration to be transferred into the buyer's name within a specified time — 14 days in NSW (section 10 of the Road Transport Act 2013 (NSW)), Victoria, and Queensland; 7 days in Western Australia. Transfer typically requires the transfer form, proof of identity, payment of motor vehicle duty under the state Duties Act, and (in some states) a current roadworthy or safety certificate.
Roadworthy/Safety Certificate
Victoria (Roadworthy Certificate — VicRoads), Queensland (Safety Certificate — Transport and Main Roads), ACT, and the Northern Territory require a current roadworthy/safety certificate for registered vehicle transfers. NSW, Western Australia, South Australia, and Tasmania do not generally require one for like-for-like transfers but require pink slips for re-registration.
Personal Property Securities Register (PPSR)
Before buying a used vehicle, a PPSR search under the Personal Property Securities Act 2009 (Cth) is strongly recommended. A search reveals any registered security interest (such as finance owing). Under section 43 of the PPSA, a buyer in the ordinary course of business takes free of an unregistered security interest, but private buyers must rely on a PPSR search.
Consumer Protection
Private sales are generally not subject to the consumer guarantees in the ACL. However, misleading or deceptive conduct under section 18 of the ACL can still apply where a private seller makes false statements about the vehicle. Serious misrepresentations can lead to rescission and damages. Dealers are fully subject to the ACL.
Frequently Asked Questions
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Complete a safe, clear private vehicle sale with a proper bill of sale. Fill in the details and download the PDF in minutes.
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