Bill of Sale Template
A bill of sale is a written record of the sale and transfer of ownership of personal property — tools, equipment, furniture, electronics, or other goods. Use our free Australian template to document the transaction, warranties, and delivery terms under the Sale of Goods Act in your state and the Personal Property Securities Act 2009 (Cth).
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The Seller represents that the description of the Property is accurate and complete to the best of the Seller's knowledge as of the date of this Bill of Sale.
What Is a Bill of Sale?
A bill of sale is a written document evidencing the sale and transfer of ownership of personal property from a seller to a buyer. It identifies the goods, the sale price, the date of transfer, any warranties given, and any lingering security interests. A bill of sale provides proof of ownership for the buyer, evidence of disposal for the seller, and a record useful for tax and insurance purposes.
In Australia, the sale of goods is governed by the Sale of Goods Act in each state — Sale of Goods Act 1923 (NSW), Goods Act 1958 (Vic), Sale of Goods Act 1896 (Qld), Sale of Goods Act 1895 (SA), Sale of Goods Act 1895 (WA), Sale of Goods Act 1896 (Tas), Sale of Goods Act 1954 (ACT), and Sale of Goods Act 1972 (NT). These Acts imply warranties about title, description, quality, and fitness that cannot be contracted out of in a consumer sale under the Australian Consumer Law.
The Personal Property Securities Act 2009 (Cth) creates a national register (PPSR) for security interests in personal property. Before buying goods, a buyer should search the PPSR to check for existing security interests. A bill of sale should include a representation by the seller that the goods are free of encumbrances unless expressly disclosed, and should ideally reference a recent PPSR search.
What's Covered in This Template
Our bill of sale captures every essential detail for a clean transfer of ownership.
Seller Details
Legal name, ABN, and address of the seller.
Buyer Details
Legal name, ABN (if any), and address of the buyer.
Description of Goods
Detailed description including serial numbers where applicable.
Purchase Price
Total price, deposit, and balance payable.
Payment Method
Cash, bank transfer, or other payment method.
GST Treatment
Whether the sale is a taxable supply, GST-free, or input-taxed.
Delivery Terms
Delivery location, method, and who bears delivery costs.
Transfer of Title and Risk
The point at which ownership and risk pass to the buyer.
Title Warranty
Seller's warranty of good title and freedom from encumbrances.
PPSR Statement
Representation regarding searches of the Personal Property Securities Register.
As-Is Clause
Option to sell the goods in their existing condition where legally permitted.
Governing State
Choice of governing state Sale of Goods Act.
How to Create a Bill of Sale
Follow these steps to produce a clear, legally effective bill of sale in minutes.
- 1
Enter Party Details
Provide legal names, ABNs (if any), and addresses of the seller and buyer.
- 2
Describe the Goods
List the goods in detail, including brand, model, and serial numbers.
- 3
Set Price and Payment
State the purchase price, payment method, and GST treatment.
- 4
Configure Delivery and Title
Specify delivery arrangements and the point of transfer of title and risk.
- 5
Review and Download
Add warranties, PPSR statement, and governing state, then download the PDF.
Legal Considerations
A bill of sale must align with state sale-of-goods law, the Australian Consumer Law, and the PPSA.
This template is for informational purposes only and does not constitute legal advice. Consult a qualified lawyer for high-value or commercial goods transactions.
Reviewed for Australian law
Implied Warranties under Sale of Goods Acts
Sections 17 to 19 of the Sale of Goods Act 1923 (NSW) and equivalents in other states imply warranties that the seller has the right to sell, that the goods will correspond with their description, and that the goods are of merchantable quality and reasonably fit for their disclosed purpose. In commercial sales, the parties may exclude or modify these warranties by clear words; in consumer sales, the Australian Consumer Law overrides.
Australian Consumer Law Consumer Guarantees
Where the buyer is a "consumer" within section 3 of the ACL (goods acquired for personal use or below the $100,000 threshold), non-excludable consumer guarantees apply, including guarantees of acceptable quality, fitness for disclosed purpose, and compliance with description. Terms excluding these guarantees are void under section 64.
Personal Property Securities Act 2009 (Cth)
Registered security interests on the PPSR travel with the goods unless the buyer acquires them in the ordinary course of the seller's business (section 46 PPSA) or as a consumer in arms' length dealings (section 43). Before buying second-hand goods of significant value, the buyer should search the PPSR by serial number for motor vehicles and by grantor for other goods.
Motor Vehicles
Sale of a motor vehicle is also regulated by state road traffic and dealer licensing legislation — for example, the Motor Dealers and Repairers Act 2013 (NSW) and the Motor Car Traders Act 1986 (Vic). A roadworthy certificate (safety certificate) is often required before transfer of registration. For motor vehicle sales, consider using the specific vehicle bill of sale template instead.
Frequently Asked Questions
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Document your sale and transfer of ownership with confidence. Fill in the details and download the PDF in minutes.
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