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Free Tenancy Renewal & Extension Template

A professionally drafted tenancy renewal and extension agreement for landlords and tenants in England and Wales. Extend the fixed term or update the tenancy terms.

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TENANCY RENEWAL AGREEMENT
Fixed-term Renewal Of An Assured Shorthold Tenancy  ·  Housing Act 1988  ·  England And Wales
David and Helen Carter
14 Rosemary Lane, Guildford, Surrey, GU1 4QR
d.carter@email.co.uk
07700 900123

Date: 15 March 2026
Sophie Chen
42 Maple Avenue, London E5 9BT
Dear Sophie Chen,
Re: Tenancy Renewal — 42 Maple Avenue, London E5 9BT
New term: 1 April 2026 to 31 March 2027
1.
PARTIES AND PURPOSE
This agreement is made on 15 March 2026 between David and Helen Carter (the "Landlord") and Sophie Chen (the "Tenant") in respect of the residential premises at 42 Maple Avenue, London E5 9BT (the "Property"). Its purpose is to grant a new fixed-term assured shorthold tenancy of the Property, on the terms set out below. Save as expressly varied, the terms of the original tenancy agreement (the "Original Tenancy") continue to apply.
2.
ORIGINAL TENANCY
The parties refer to the existing assured shorthold tenancy (the "Original Tenancy") of the Property, which commenced on 1 April 2025 and was expressed to expire on 31 March 2026. All obligations, warranties and covenants under the Original Tenancy remain binding except as expressly varied by this agreement.
Property42 Maple Avenue, London E5 9BT
Tenant(s)Sophie Chen
Original start1 April 2025
Original end31 March 2026
Previous rentGBP 1,200.00 per month
3.
NEW FIXED-TERM TENANCY
The Landlord grants, and the Tenant accepts, a new fixed-term tenancy of the Property commencing on 1 April 2026 and ending on 31 March 2027. If the Tenant remains in occupation after the end of a fixed term without a further written renewal, a statutory periodic tenancy will arise under s.5 of the Housing Act 1988 on the same terms as to rent and payment cycle, until lawfully determined by either party in accordance with the Act.
New term start1 April 2026
New term end31 March 2027
Term typeFixed-term tenancy
4.
RENT UNDER THE NEW TERM
With effect from 1 April 2026, the rent payable by the Tenant shall be GBP 1,300.00 per month, payable in advance on the 1st day of each month, without deduction, set-off or counterclaim (save as required by law). The previous rent under the Original Tenancy was GBP 1,200.00 per month. Rent is a "permitted payment" for the purposes of the Tenant Fees Act 2019. Any further variation of rent during the new term must be made by written agreement, or, where applicable, by statutory notice under s.13 of the Housing Act 1988 once the tenancy becomes periodic.
5.
CONTINUATION OF ORIGINAL TERMS
Save as expressly varied by this agreement, all terms, covenants, warranties and conditions of the Original Tenancy shall continue in full force and effect and shall apply to the new term as if repeated here in full. The Landlord's implied repairing obligations under s.11 of the Landlord and Tenant Act 1985 and the Landlord's duties under the Homes (Fitness for Habitation) Act 2018 continue unchanged.
6.
DEPOSIT
The deposit for the new term shall be GBP 1,500.00, held in accordance with ss.212-215 of the Housing Act 2004 and the Tenancy Deposit Schemes Order 2007. The deposit shall be protected in the Deposit Protection Service (DPS) within 30 days of receipt, and the prescribed information shall be served on the Tenant within the same period. The parties acknowledge the principle in Superstrike Ltd v Rodrigues [2013] EWCA Civ 669: where a fixed-term tenancy rolls into a statutory periodic tenancy, or where a new fixed term is granted, the deposit is treated as received afresh and must be re-protected and the prescribed information re-served. Failure to comply may prevent service of a valid s.21 notice and may expose the Landlord to a penalty of between one and three times the deposit under s.214 Housing Act 2004. The Landlord confirms that the deposit has been (or will be within the statutory period) re-protected and the prescribed information re-served.
7.
RENT REVIEW BASIS
The revised rent has been set on the following basis: Adjustment in line with the local open-market rent for a comparable one-bedroom flat in the E5 area and CPI inflation over the preceding 12 months.. The Landlord confirms that the revised rent reflects the open market rent for a comparable property and complies with the non-discrimination duties in the Equality Act 2010. No retaliatory increase is being made in response to a complaint protected under ss.33-41 of the Deregulation Act 2015.
8.
VARIED TERMS
With effect from 1 April 2026, the following terms of the Original Tenancy are hereby varied:

Clause 12 (Pets): the Tenant is permitted to keep one domestic cat at the Property.

Each variation has been assessed for fairness and transparency in accordance with Part 2 of the Consumer Rights Act 2015.
9.
UTILITIES AND SERVICE CHARGES
The parties agree the following arrangements in respect of utility bills and service charges from the start of the new term:

From the renewal date the Tenant shall be responsible for all utility bills including broadband, council tax, water, gas and electricity.
10.
PETS
With effect from 1 April 2026, the Tenant is permitted to keep domestic animals at the Property, subject to reasonable conditions as to cleanliness, nuisance and damage. The Tenant shall ensure that any such animal does not cause damage beyond fair wear and tear, and shall indemnify the Landlord for any directly attributable cost on surrender.
11.
STATUTORY COMPLIANCE ON RENEWAL
The Landlord confirms compliance with the following statutory duties on or before the start of the new term: (a) an in-date Gas Safety Record (CP12) under reg.36 of the Gas Safety (Installation and Use) Regulations 1998; (b) a valid Energy Performance Certificate (EPC) with a rating of at least E under the Energy Performance of Buildings (England and Wales) Regulations 2012 (unless exempt and registered on the PRS Exemptions Register); (c) an in-date Electrical Installation Condition Report (EICR) under the Electrical Safety Standards in the Private Rented Sector (England) Regulations 2020; (d) working smoke alarms on every storey and carbon monoxide alarms in every room containing a fixed combustion appliance under the Smoke and Carbon Monoxide Alarm (England) Regulations 2015 (as amended 2022); (e) service on the Tenant of the current version of the "How to Rent" guide under the Deregulation Act 2015; and (f) a right-to-rent check or a valid follow-up check under ss.20-37 of the Immigration Act 2014. A failure in any of (a)-(e) may prevent the Landlord later serving a valid s.21 notice.
EPC ratingC
Current CP12 (gas) date10 March 2026
Electrical report (EICR)12 February 2025 (next due 12 February 2030)
How to Rent guide (current version)Issued to tenant
Right-to-rent re-check (Immigration Act 2014)Completed
12.
ADDITIONAL CONDITIONS
The Landlord agrees to redecorate the living room on or before 1 April 2026.
13.
GOVERNING LAW AND JURISDICTION
This agreement shall be governed by and construed in accordance with the law of England and Wales. Any dispute shall be subject to the non-exclusive jurisdiction of the courts of England and Wales. Rights under the Contracts (Rights of Third Parties) Act 1999 are excluded save where expressly granted.
By signing below, the parties acknowledge that they have read, understood and agreed to the terms of this Renewal Agreement and that it forms a binding contract.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective Date first written above.
LANDLORD
David and Helen Carter
Date: ____________________
TENANT(S)
Sophie Chen
Date: ____________________

What Is a Tenancy Renewal and Extension?

A tenancy renewal or extension is a formal agreement between a landlord and tenant to continue the tenancy for a further fixed term, either on the same terms or with agreed changes. When a fixed-term assured shorthold tenancy expires without either party taking action, it automatically becomes a statutory periodic tenancy. A renewal agreement replaces this with a new fixed-term period.

Landlords and tenants may choose to renew for various reasons: the landlord gains the certainty of a committed tenant for a further period, and the tenant gains security of knowing they can remain in the property. A renewal also provides an opportunity to update terms such as rent, permitted occupants, or other conditions.

The UK renewal can take the form of a completely new tenancy agreement or a shorter extension agreement that varies specific terms while confirming that all other terms of the original agreement continue to apply. The British extension agreement approach is simpler and more common for straightforward renewals in England and Wales.

What's Covered in This Template

Doxuno's tenancy renewal template provides a clear format for extending an existing tenancy with any agreed changes to the terms.

Original Tenancy Reference

Identification of the original tenancy agreement being renewed, including start date and current terms.

Parties

Confirmation of the landlord and tenant names and that both agree to the renewal.

New Fixed Term

The start and end dates of the new fixed-term period.

Updated Rent

The rent for the renewed term, whether changed or remaining the same.

Amended Terms

Any specific terms that are being changed from the original agreement, clearly identified.

Continuing Terms

Confirmation that all terms of the original agreement continue to apply except as specifically varied.

Deposit Confirmation

Confirmation that the existing deposit remains protected and the prescribed information has been re-served if required.

Break Clause

Any break clause allowing either party to end the renewed tenancy before the end of the new fixed term.

Compliance Updates

Confirmation that current versions of prescribed documents (EPC, gas safety, How to Rent) have been provided.

Signatures

Execution provisions for both parties to confirm agreement to the renewal terms.

How to Create Your Tenancy Renewal

Follow these steps to create a tenancy renewal agreement that clearly extends the tenancy and records any changes.

  1. 1

    Review the current tenancy

    Check the terms of the existing agreement, including the current rent, any issues that have arisen, and whether any terms need updating for the renewal period.

  2. 2

    Agree the renewal terms

    Discuss the new UK fixed-term period, any rent changes, and any other variations to the existing terms with the British tenant before preparing the agreement in England and Wales.

  3. 3

    Complete the renewal agreement

    Enter the details of the original tenancy, the new fixed-term dates, any updated rent, and clearly identify any terms that are being changed.

  4. 4

    Update compliance documents

    Ensure the tenant has the current version of the How to Rent guide, a valid gas safety certificate, and confirm the EPC remains valid. Re-serve deposit prescribed information if required by your scheme.

  5. 5

    Sign and distribute

    Both parties should sign the renewal agreement and retain a copy. The renewal takes effect from the date specified, and the original agreement continues to apply for any terms not varied.

Legal Considerations

Renewing a tenancy involves specific legal considerations that landlords should address to maintain compliance and protect their position.

This template is for informational purposes only and does not constitute legal advice. Consult a qualified solicitor for advice specific to your situation.

Reviewed for England & Wales law

Deposit Protection on Renewal

If the UK deposit from the original tenancy remains protected, it generally does not need to be re-protected for a renewal in England and Wales. However, some British schemes require the landlord to update the protection details and re-serve the prescribed information. Check with your UK scheme to confirm requirements.

Prescribed Documents

When renewing a UK tenancy, the British landlord should ensure the tenant has the most recent version of the How to Rent guide (which is updated periodically by the UK government), a valid and current gas safety certificate, and a valid EPC. Providing these at renewal in England and Wales ensures compliance for any future Section 21 notice under English law.

Rent Increases on Renewal

A rent increase agreed as part of a UK renewal is a contractual variation by mutual consent and does not require a Section 13 notice under English law. The new rent should be clearly stated in the British renewal agreement. The UK Tenant Fees Act 2019 does not prohibit rent increases in England and Wales, only prohibited fees.

Guarantor Position

If the original UK tenancy had a British guarantor, the renewal may release the guarantor from future liability in England and Wales unless the guarantee agreement expressly covers renewals. Consider obtaining the guarantor written consent to the renewal or having them sign a new guarantee under English law.

Frequently Asked Questions

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