Accurate
Country-specific legal content
Drafted with legal expertise for each jurisdiction, far more thorough than AI-generated drafts that copy generic clauses across borders.
Rental & PropertyUnited Kingdom
Free Tenancy Renewal & Extension Template
A professionally drafted tenancy renewal and extension agreement for landlords and tenants in England and Wales. Extend the fixed term or update the tenancy terms.
Free to useInstant PDFNo account required
PDF (free) + editable Word (.docx) with Expert
APT VARIATION AGREEMENT (POST-RRA 2025)
Variation Of An Assured Periodic Tenancy · England And Wales
LANDLORD
David and Helen Carter
14 Rosemary Lane, Guildford, Surrey GU1 4QR
By: d.carter@email.co.uk | 07700 900123
TENANT
Sophie Chen
42 Maple Avenue, London E5 9BT
Re: APT Variation — 42 Maple Avenue, London E5 9BT
Effective: 2026-06-01
1.
PARTIES AND PURPOSE
This agreement is made on 2026-05-22 between David and Helen Carter (the "Landlord") and Sophie Chen (the "Tenant") in respect of the residential premises at 42 Maple Avenue, London E5 9BT (the "Property"). Its purpose is to document agreed variations to the existing Assured Periodic Tenancy of the Property, without ending the tenancy or attempting to create a new fixed term (which would be prohibited by section 1 of the Renters' Rights Act 2025 from 1 May 2026). Save as expressly varied, the terms of the original tenancy agreement (the "Original Tenancy") continue to apply.
2.
ORIGINAL TENANCY
The parties refer to the existing tenancy (the "Original Tenancy") of the Property, which commenced on 2025-04-01 and was originally expressed to expire on 2026-03-31. All obligations, warranties and covenants under the Original Tenancy remain binding except as expressly varied by this agreement.
| Property | 42 Maple Avenue, London E5 9BT |
| Tenant(s) | Sophie Chen |
| Original start | 2025-04-01 |
| Original end (or last fixed term end) | 2026-03-31 |
| Previous rent | £1,200.00 per month |
3.
EFFECTIVE DATE AND CONTINUATION
The variations recorded in this agreement take effect on 2026-06-01. The tenancy continues as an Assured Periodic Tenancy under the Housing Act 1988 as amended by the Renters' Rights Act 2025 and is not converted by these variations into a new tenancy or a fixed term. Either party may end the APT in accordance with statute (tenant: 2 months' written notice from day one; landlord: only on a Schedule 2 ground under s.8 HA 1988).
| Effective / new start | 2026-06-01 |
| Term type | Assured Periodic Tenancy (continues on a rolling basis) |
4.
RENT
With effect from 2026-06-01, the rent payable by the Tenant shall be £1,300.00 per month, payable in advance on the 1st day of each month, without deduction, set-off or counterclaim (save as required by law). The previous rent under the Original Tenancy was £1,200.00 per month. Where this variation includes an increase to the rent, the parties acknowledge that the landlord's statutory route for rent increases on an APT is the Form 4A procedure under section 6 of the Renters' Rights Act 2025 (replacing the former s.13 Housing Act 1988 mechanism), restricted to one increase per 12-month period with at least two months' notice, and the tenant may challenge any proposed increase at the First-tier Tribunal under RRA 2025 s.7; no increase takes effect until the Tribunal has determined the market rent. A tenant-accepted variation recorded in this agreement does not waive those statutory rights. Rent is a "permitted payment" for the purposes of the Tenant Fees Act 2019.
5.
CONTINUATION OF ORIGINAL TERMS
Save as expressly varied by this agreement, all terms, covenants, warranties and conditions of the Original Tenancy shall continue in full force and effect and shall apply to the new term / continuing APT as if repeated here in full. The Landlord's implied repairing obligations under section 11 of the Landlord and Tenant Act 1985 and the implied fitness-for-habitation covenant under section 9A of that Act and the Homes (Fitness for Human Habitation) Act 2018 continue unchanged. The Landlord remains subject to Awaab's Law (as extended to the private rented sector by the Renters' Rights Act 2025) and the extended Decent Homes Standard.
6.
DEPOSIT
The existing deposit shall continue to be held in accordance with sections 212-215 of the Housing Act 2004. The deposit is or shall be protected in Deposit Protection Service (DPS, custodial). The original protection continues without need for re-protection because this agreement varies the existing APT rather than creating a new tenancy; the parties refer to Superstrike Ltd v Rodrigues [2013] EWCA Civ 669 by analogy.
7.
RENT REVIEW BASIS
The revised rent has been set on the following basis: Adjustment in line with the local open-market rent for a comparable one-bedroom flat in the E5 area and CPI inflation over the preceding 12 months.. The Landlord confirms that the revised rent reflects an open-market rent for a comparable property and complies with the non-discrimination duties in the Equality Act 2010. Where this variation increases the rent it is set in conjunction with — and not in substitution for — the Form 4A procedure under RRA 2025 s.6.
8.
VARIED TERMS
With effect from 2026-06-01, the following terms of the Original Tenancy are hereby varied:
Clause 12 (Pets): the Tenant may keep one domestic cat at the Property.
Each variation has been assessed for fairness and transparency in accordance with Part 2 of the Consumer Rights Act 2015.
Clause 12 (Pets): the Tenant may keep one domestic cat at the Property.
Each variation has been assessed for fairness and transparency in accordance with Part 2 of the Consumer Rights Act 2015.
9.
UTILITIES AND SERVICE CHARGES
The parties agree the following arrangements in respect of utility bills and service charges from the effective date:
From the effective date the Tenant shall be responsible for all utility bills including broadband, council tax, water, gas and electricity.
From the effective date the Tenant shall be responsible for all utility bills including broadband, council tax, water, gas and electricity.
10.
PETS
With effect from 2026-06-01, the Tenant is permitted to keep domestic animals at the Property, subject to reasonable conditions as to cleanliness, nuisance and damage. The Landlord's consent is consistent with the Landlord's duty under section 11 of the Renters' Rights Act 2025 to consider such requests reasonably.
11.
STATUTORY COMPLIANCE ON VARIATION
The Landlord confirms compliance with the following statutory duties on or before the effective date: (a) an in-date Gas Safety Record (CP12) under reg.36 of the Gas Safety (Installation and Use) Regulations 1998; (b) a valid Energy Performance Certificate (EPC) with at least an E rating under the Energy Efficiency (Private Rented Property) (England and Wales) Regulations 2015 (MEES); (c) an in-date Electrical Installation Condition Report (EICR) under the Electrical Safety Standards in the Private Rented Sector (England) Regulations 2020; (d) working smoke alarms on each storey and CO alarms in every room with a fixed combustion appliance, under the Smoke and Carbon Monoxide Alarm (Amendment) Regulations 2022; (e) service on the Tenant of the current "How to Rent" guide; and (f) a right-to-rent check or valid follow-up under sections 20-37 of the Immigration Act 2014; the civil penalty since 13 February 2024 is up to £10,000 first / £20,000 repeat per occupier (SI 2023/1305).
| EPC rating | C |
| Current Gas Safety Record (CP12) date | 2026-03-10 |
| Electrical Installation Condition Report (EICR) | 2025-02-12 (next due 12 February 2030) |
| Smoke and CO alarms | Verified in working order |
| "How to Rent" guide (current version) | Issued to tenant |
| Right-to-Rent re-check (Immigration Act 2014) | Completed |
12.
ADDITIONAL CONDITIONS
The Landlord agrees to redecorate the living room on or before 1 July 2026.
13.
RENTERS' RIGHTS ACT 2025 — STATUTORY CONFIRMATIONS
• No new fixed term: the Landlord confirms that this agreement does not purport to grant a new fixed-term assured tenancy in England after 1 May 2026, which would be prohibited by section 1 of the Renters' Rights Act 2025. The tenancy continues as an APT.
• Form 4A path: where the variation includes a rent increase, the Landlord will serve a Form 4A under RRA 2025 s.6 for the next applicable review cycle, and any disagreement may be referred to the First-tier Tribunal under RRA 2025 s.7.
• Information Sheet: the Landlord has supplied the government Renters' Rights Act 2025 information sheet.
• Ombudsman / Database: on commencement of the PRS ombudsman scheme and database under RRA 2025 the Landlord shall register and the Tenant shall thereafter be entitled to refer unresolved complaints.
• Data handling: the Landlord processes the Tenant's personal data in accordance with the Data Protection Act 2018 as amended by the Data (Use and Access) Act 2025 (SI 2026/82 in force 5 February 2026) and the UK GDPR. The Landlord shall provide the Tenant with the Landlord's privacy notice and shall delete personal data within 6 years of the end of the tenancy.
• Form 4A path: where the variation includes a rent increase, the Landlord will serve a Form 4A under RRA 2025 s.6 for the next applicable review cycle, and any disagreement may be referred to the First-tier Tribunal under RRA 2025 s.7.
• Information Sheet: the Landlord has supplied the government Renters' Rights Act 2025 information sheet.
• Ombudsman / Database: on commencement of the PRS ombudsman scheme and database under RRA 2025 the Landlord shall register and the Tenant shall thereafter be entitled to refer unresolved complaints.
• Data handling: the Landlord processes the Tenant's personal data in accordance with the Data Protection Act 2018 as amended by the Data (Use and Access) Act 2025 (SI 2026/82 in force 5 February 2026) and the UK GDPR. The Landlord shall provide the Tenant with the Landlord's privacy notice and shall delete personal data within 6 years of the end of the tenancy.
14.
GOVERNING LAW AND JURISDICTION
This agreement is governed by and construed in accordance with the law of England and Wales. Any dispute arising out of or in connection with this agreement shall be subject to the exclusive jurisdiction of the courts of England and Wales (County Court / First-tier Tribunal (Property Chamber)).
By signing below, the parties acknowledge that they have read, understood and agreed to the terms of this APT Variation Agreement and that it forms a binding contract.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date indicated.
LANDLORD
David and Helen Carter
Date: ____________________
TENANT(S)
Sophie Chen
Date: ____________________
Available as a print-ready PDF or an editable Microsoft Word (.docx) file.
What Is a Tenancy Renewal and Extension?
A tenancy renewal or extension is a formal agreement between a landlord and tenant to continue the tenancy for a further fixed term, either on the same terms or with agreed changes. When a fixed-term assured shorthold tenancy expires without either party taking action, it automatically becomes a statutory periodic tenancy. A renewal agreement replaces this with a new fixed-term period.
Landlords and tenants may choose to renew for various reasons: the landlord gains the certainty of a committed tenant for a further period, and the tenant gains security of knowing they can remain in the property. A renewal also provides an opportunity to update terms such as rent, permitted occupants, or other conditions.
The UK renewal can take the form of a completely new tenancy agreement or a shorter extension agreement that varies specific terms while confirming that all other terms of the original agreement continue to apply. The British extension agreement approach is simpler and more common for straightforward renewals in England and Wales.
What's Covered in This Template
Doxuno's tenancy renewal template provides a clear format for extending an existing tenancy with any agreed changes to the terms.
Original Tenancy Reference
Identification of the original tenancy agreement being renewed, including start date and current terms.
Parties
Confirmation of the landlord and tenant names and that both agree to the renewal.
New Fixed Term
The start and end dates of the new fixed-term period.
Updated Rent
The rent for the renewed term, whether changed or remaining the same.
Amended Terms
Any specific terms that are being changed from the original agreement, clearly identified.
Continuing Terms
Confirmation that all terms of the original agreement continue to apply except as specifically varied.
Deposit Confirmation
Confirmation that the existing deposit remains protected and the prescribed information has been re-served if required.
Break Clause
Any break clause allowing either party to end the renewed tenancy before the end of the new fixed term.
Compliance Updates
Confirmation that current versions of prescribed documents (EPC, gas safety, How to Rent) have been provided.
Signatures
Execution provisions for both parties to confirm agreement to the renewal terms.
How to Create Your Tenancy Renewal
Follow these steps to create a tenancy renewal agreement that clearly extends the tenancy and records any changes.
- 1
Review the current tenancy
Check the terms of the existing agreement, including the current rent, any issues that have arisen, and whether any terms need updating for the renewal period.
- 2
Agree the renewal terms
Discuss the new UK fixed-term period, any rent changes, and any other variations to the existing terms with the British tenant before preparing the agreement in England and Wales.
- 3
Complete the renewal agreement
Enter the details of the original tenancy, the new fixed-term dates, any updated rent, and clearly identify any terms that are being changed.
- 4
Update compliance documents
Ensure the tenant has the current version of the How to Rent guide, a valid gas safety certificate, and confirm the EPC remains valid. Re-serve deposit prescribed information if required by your scheme.
- 5
Sign and distribute
Both parties should sign the renewal agreement and retain a copy. The renewal takes effect from the date specified, and the original agreement continues to apply for any terms not varied.
Why Doxuno documents are different
Four things that make our templates more thorough than AI-generated drafts and more current than static template libraries.
Always current
Always current with the law
Templates carrying statute references are continuously updated as the law changes. Your document always reflects the current legal framework.
Free PDF
Print-ready PDF
Free to download. Vector text, embedded fonts, statute citations baked in. Print, sign, file. Ready for any signing flow including electronic signature.
Word · .docx
Editable Word (.docx)
Continue editing in Word after download. Add custom clauses, reuse the template for similar agreements, or share with a colleague for collaborative review.
Requires Expert one-time unlock or any paid Doxuno subscription.
Legal Considerations
Renewing a tenancy involves specific legal considerations that landlords should address to maintain compliance and protect their position.
This template is for informational purposes only and does not constitute legal advice. Consult a qualified solicitor for advice specific to your situation.
Reviewed for England & Wales law
Deposit Protection on Renewal
If the UK deposit from the original tenancy remains protected, it generally does not need to be re-protected for a renewal in England and Wales. However, some British schemes require the landlord to update the protection details and re-serve the prescribed information. Check with your UK scheme to confirm requirements.
Prescribed Documents
When renewing a UK tenancy, the British landlord should ensure the tenant has the most recent version of the How to Rent guide (which is updated periodically by the UK government), a valid and current gas safety certificate, and a valid EPC. Providing these at renewal in England and Wales ensures compliance for any future Section 21 notice under English law.
Rent Increases on Renewal
A rent increase agreed as part of a UK renewal is a contractual variation by mutual consent and does not require a Section 13 notice under English law. The new rent should be clearly stated in the British renewal agreement. The UK Tenant Fees Act 2019 does not prohibit rent increases in England and Wales, only prohibited fees.
Guarantor Position
If the original UK tenancy had a British guarantor, the renewal may release the guarantor from future liability in England and Wales unless the guarantee agreement expressly covers renewals. Consider obtaining the guarantor written consent to the renewal or having them sign a new guarantee under English law.
Frequently Asked Questions
Create Your Tenancy Renewal Agreement Now
Generate a professional tenancy renewal agreement for your property in England and Wales. Extend the fixed term and update any terms easily.
Free PDF · Editable Word with Expert · No account required