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Free Form AP01 Appointment of Director Template

Form AP01 is the United Kingdom Companies House filing that notifies the registrar of a new director appointment under section 167 of the Companies Act 2006. Every appointment must be notified within 14 days under section 167(1)(a); failure is a criminal offence by every officer in default with a continuing daily default fine. Our free UK template builds a structured AP01 — director identification, service address, section 240 residential address protection, consent to act and the disqualification screen — with four Expert clauses on the SR04 / SR07 withholding routes under the Economic Crime and Corporate Transparency Act 2023, mandatory identity verification (in force from 18 November 2025), the section 156A corporate director prohibition, and the Company Directors Disqualification Act 1986 disqualification screen.

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Form AP01 — Appointment of Director
Mayfield Innovations Limited (Company No. 11234567)  ·  Companies Act 2006 S.167  ·  2026-06-15
TO: The Registrar of Companies
Companies House

RE: Appointment of Director - Helen Margaret Carstairs

Notice is given under section 167 of the Companies Act 2006 of the appointment of Helen Margaret Carstairs as a director of Mayfield Innovations Limited, a private limited company (Ltd) (Company No. 11234567). This notice is filed within the prescribed period following the appointment recorded in the board minute dated 10 June 2026.
1. COMPANY PARTICULARS
COMPANY NAMEMayfield Innovations Limited
COMPANIES HOUSE NUMBER11234567
REGISTERED OFFICE3 Saint Pauls Square, Birmingham B3 1RB
COMPANY TYPEa private limited company (Ltd)
2. APPOINTEE PARTICULARS (CA 2006 S.162 REGISTER + S.163 PARTICULARS)
FULL NAMEHelen Margaret Carstairs
FORMER NAMESHelen Margaret Pendlebury (maiden name, used until 2008)
DATE OF BIRTH22 April 1979
NATIONALITYBritish
BUSINESS OCCUPATIONChartered Accountant
COUNTRY OF RESIDENCEUnited Kingdom
3. SERVICE AND RESIDENTIAL ADDRESSES (CA 2006 SS.240-247)
SERVICE ADDRESS (PUBLIC)Registered office address (3 Saint Pauls Square, Birmingham B3 1RB)
RESIDENTIAL ADDRESS (PRIVATE)47 Bromsgrove Road, Redditch B97 4RJ
SECTION 240-247 PROTECTION REGIMEStandard register entry under CA 2006 ss.240-247 - residential address held privately at Companies House but disclosable to credit reference agencies and public authorities under the section 243 regime
4. APPOINTMENT PARTICULARS. The board of Mayfield Innovations Limited appointed the appointee on 2026-06-15 following the board resolution passed on 10 June 2026. The appointment is in the capacity of Finance director. This notification is filed with Companies House within the statutory period from the date of appointment as required by the Companies Act 2006.
5. CONSENT AND DISQUALIFICATION DECLARATION. The appointee confirms that:

(a) Consent to act: A written consent to act as a director of the company has been signed and is held with the company's statutory books.

(b) Minimum age (Companies Act 2006 s.157, exception under s.158): The appointee is at least 16 years of age at the date of appointment; no s.158 direction is required.

(c) Not disqualified (Company Directors Disqualification Act 1986): The appointee is not subject to any disqualification order or undertaking under the Company Directors Disqualification Act 1986, is not an undischarged bankrupt, and is not otherwise prohibited from acting as a director of a company registered in the United Kingdom.
6. IDENTITY VERIFICATION (Economic Crime and Corporate Transparency Act 2023). From 18 November 2025 the Economic Crime and Corporate Transparency Act 2023 introduced mandatory identity verification (IDV) for every new director and individual person with significant control. The Act inserts a new section 1098A into the Companies Act 2006 establishing the "verified person" status. Companies House refuses to register an appointment where the appointee is not verified.

(a) Verification status: Verified through the Companies House direct identity verification route.
(b) Verification reference: CH-IDV-2026-MIL-552081
(c) Verifier name (Companies House / ACSP officer): Companies House Identity Verification Team
(d) ACSP route used: No - direct Companies House route.

Transition rule (existing directors): directors in post on 18 November 2025 must provide their verified ID number on the company's next confirmation statement (CS01) - phased in over the 12 months following commencement. This AP01 covers a NEW appointment; the verified-person regime applies at the moment of appointment.
7. CORPORATE DIRECTOR RESTRICTION (CA 2006 s.156A + ECCTA 2023 Schedule 5). Section 156A of the Companies Act 2006 prohibits the appointment of a corporate director save in narrowly drawn transitional cases under SI 2015/1336. The Economic Crime and Corporate Transparency Act 2023 (Schedules 5 and 6) tightens the position to an "all-natural-persons" requirement and removes the transitional exception once the relevant commencement order is in force.

Appointee is a body corporate: NO - the appointee is a natural person and the s.156A restriction does not arise.
Exception relied on: no corporate director appointment is sought.
All-natural-persons compliance (post-ECCTA): Confirmed - the board after this appointment satisfies the all-natural-persons requirement under ECCTA.
8. DISQUALIFICATION SCREEN (Company Directors Disqualification Act 1986). Section 1 of the Company Directors Disqualification Act 1986 (CDDA) makes it a criminal offence to act as a director while subject to a disqualification order or undertaking. Section 11 prohibits an undischarged bankrupt from acting as a director (without leave of the court). Section 12 extends the prohibition to disqualification orders made against limited partners and members of an LLP.

(a) CDDA Order / Undertaking check: Completed - search of the Companies House disqualified directors register and the Insolvency Service register confirms no order or undertaking subsists against the appointee.
(b) Bankruptcy check (s.11 CDDA): Completed - Insolvency Service register search confirms the appointee is not an undischarged bankrupt and is not subject to a Bankruptcy Restrictions Order or Undertaking.
(c) Cross-border directorship check: Completed - reasonable enquiry confirms no equivalent disqualification subsists against the appointee in another jurisdiction.
(d) Any prior disqualification disclosed: No prior disqualification disclosed by the appointee.

Disqualification narrative:
Search of the Companies House disqualified directors register on 9 June 2026 returned no order or undertaking against Helen Margaret Carstairs. Cross-reference against the Insolvency Service register confirms no Bankruptcy Order or Bankruptcy Restrictions Order against the appointee. The appointee has signed a director questionnaire confirming no equivalent disqualification subsists in another jurisdiction.
9. DE FACTO AND SHADOW DIRECTOR RISK ASSESSMENT (CA 2006 s.250). Section 250 of the Companies Act 2006 defines a director as "any person occupying the position of director, by whatever name called" - capturing not only formally appointed directors but also de facto directors and shadow directors. The risk on a fresh appointment is that the appointee may already have been acting as a de facto director, in which case statutory duties (Companies Act 2006 sections 171 to 177) and director liabilities will have attached to the conduct preceding the formal appointment.

Prior de facto involvement: No - fresh appointment with no prior de facto involvement.

The leading authorities are Ultraframe (UK) Ltd v Fielding [2005] EWHC 1638 (Ch), where Lewison J set out the de facto director test (real influence in corporate governance and equality of role with appointed directors); Re Hydrodam (Corby) Ltd [1994] 2 BCLC 180, where Millett J set out the three-prong shadow director test (giving directions; directors accustomed to act on those directions; directions followed); and Smithton Ltd v Naggar [2014] EWCA Civ 939, the Court of Appeal restatement of de facto director (part of the corporate governance system, assumed the status and function of a director).

Boardroom control assessment:
Pre-appointment review of the company's board minutes (April 2024 to May 2026) confirms no prior attendance, no instructions given to the directors, and no role-equivalent participation in board decisions. The appointee has acted as the external accountant since 2022 in a professional advisory capacity only; the Ultraframe v Fielding factors (real influence in corporate governance; equality of role) do not arise on the facts.

Holding-out assessment:
No prior holding-out as a director: the appointee has not been described as a director in correspondence, signage, or contracts; no business card or email signature describes her as a director of the company. The Smithton v Naggar factors (assumed status and function of a director; part of the corporate governance system) do not arise. The appointment from 15 June 2026 is therefore the appointee's first directorship of this company.
10. FILING DECLARATION. The signatory confirms, on behalf of Mayfield Innovations Limited, that the particulars set out in this notice are true and correct, that the appointee has signed a written consent to act, and that this notice is filed at Companies House within the statutory period from the date of appointment. Late filing is a criminal offence by every officer of the company in default with a continuing daily default fine until the omission is remedied.
DIRECTOR / COMPANY SECRETARY (FILING AP01)
[Filing Officer Name]
For and on behalf of Mayfield Innovations Limited
Date: ____________________

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What Is Form AP01?

Form AP01 is the United Kingdom Companies House filing that notifies the registrar of a new director appointment under section 167 of the Companies Act 2006. The form captures the director's identity (full name and any former name used in business within the last 20 years), service address, residential address (held privately under section 240), date of birth, nationality, country of residence, occupation and date of appointment. The form is filed within 14 days of the appointment under section 167(1)(a); failure to file is a criminal offence by every officer in default with a continuing daily default fine. Approximately 500,000 director appointments are notified each year on Form AP01 (paper) or the WebFiling online equivalent.

The Economic Crime and Corporate Transparency Act 2023 (ECCTA 2023) introduces the most significant change to United Kingdom company law since 2006. From 18 November 2025, every director (existing and new) must verify their identity with Companies House — either directly via the GOV.UK identity verification service or through an Authorised Corporate Service Provider (ACSP). The verified-person status (the SR07 route) replaces the older SR04 serious-risk route for residential address withholding from credit reference agencies. Section 156A of the Companies Act 2006 prohibits the appointment of a corporate director save in narrowly drawn transitional cases under SI 2015/1336; ECCTA 2023 Schedules 5 and 6 tighten the position to an "all-natural-persons" requirement.

A director cannot be validly appointed without (i) a written consent to act under the company's articles, (ii) being aged 16 or older under Companies Act 2006 s.157, and (iii) not being subject to a disqualification order or undertaking under the Company Directors Disqualification Act 1986. Acting while disqualified is a criminal offence under CDDA 1986 s.13 and the disqualified person may also be ordered to pay company debts under s.15. The disqualification screen — Companies House disqualified directors register, Insolvency Service register, and reasonable enquiry into equivalent disqualifications in other jurisdictions — must be completed before the appointment is effective in England and Wales (and across the United Kingdom).

What's Covered in This Template

Our United Kingdom Form AP01 template builds a structured appointment notification — director identification, service address, residential address with section 240 protection, consent to act, disqualification screen and the Expert clauses on ECCTA 2023 withholding routes, identity verification, the corporate director prohibition and the CDDA 1986 screen.

14-Day Notification Window — CA 2006 s.167(1)(a)

Companies Act 2006 section 167(1)(a) requires the company to notify Companies House of every director appointment within 14 days. Failure is a criminal offence by every officer of the company in default with a continuing daily default fine of GBP 1,500 plus GBP 150 per day.

Director Identification — Full Name + Former Names

Captures the director's full name and any former name used in business within the last 20 years (Companies Act 2006 s.163). Former names used in business — typically names changed by marriage, civil partnership or deed poll within the disclosure window — must be disclosed on the AP01.

Service Address — Public on Register

The service address is the address Companies House publishes on the public register and through which the director receives statutory notices. It can be the company's registered office, the director's residential address, or a third-party address (typically a solicitor or accountant) where authorised.

Section 240 Residential Address Protection

The residential address is held privately at Companies House under Companies Act 2006 s.240 and is not on the public register. It is disclosable to credit reference agencies and certain public authorities by default. Two further withholding routes are available — SR04 (serious risk) and SR07 (ECCTA verified person).

SR04 / SR07 Withholding Routes (Expert)

Expert clause covers the two further withholding routes. SR04 is the historic full withholding application reserved for serious risk of violence or intimidation under section 243 of the Companies Act 2006. SR07 is the ECCTA 2023 verified-person route introduced from 18 November 2025 — once verified, the residential address is withheld from credit reference agencies.

Companies House Identity Verification — From 18 November 2025 (Expert)

Expert clause covers the ECCTA 2023 mandatory identity verification, in force from 18 November 2025. Every director (existing and new) must verify their identity with Companies House — directly via the GOV.UK identity verification service or through an Authorised Corporate Service Provider (ACSP). Verified status carries through to PSC particulars.

Corporate Director Prohibition — CA 2006 s.156A (Expert)

Expert clause covers the section 156A prohibition on corporate directors. The narrow transitional exception under SI 2015/1336 (where every director of the corporate director is a verified natural person) is being tightened by ECCTA 2023 Schedules 5 and 6 to an "all-natural-persons" requirement. Appointing a corporate director outside the exception exposes the company to refusal of the AP01 and the appointment is void.

Disqualification Screen — CDDA 1986 (Expert)

Expert clause structures the United Kingdom disqualification screen — Companies House disqualified directors register, Insolvency Service register, and reasonable enquiry into equivalent disqualifications in other jurisdictions. Acting while disqualified is a criminal offence under CDDA 1986 s.13; the disqualified person may be ordered to pay company debts under s.15.

Age 16 Minimum — CA 2006 s.157

Section 157 of the Companies Act 2006 prohibits the appointment of a director under the age of 16. The disqualification screen confirms the appointee's age at the appointment date. An under-16 appointment is void; the appointee never becomes a director and no statutory liabilities attach.

Consent to Act — Statutory Precondition

A director cannot be validly appointed without a written consent to act under the company's articles. The AP01 confirms consent has been given. Consent is typically captured by a board minute or a separate consent letter signed by the appointee on or before the appointment date.

Nationality, Occupation and Country of Residence

Captures the director's nationality (or nationalities), principal occupation and country of residence. These particulars are on the public register. The country of residence is the country where the director normally resides — not necessarily the country of nationality or domicile.

WebFiling or Paper AP01 Filing Route

The AP01 can be filed via Companies House WebFiling (online, free) or by paper Form AP01 (post, GBP 13 in 2026). The substantive content is the same. WebFiling is the default for United Kingdom practitioners; paper is used for ACSP-mediated filings where verification is via the ACSP route.

How to File Form AP01

Follow these steps to produce a structured United Kingdom Form AP01 notification for filing with Companies House within the 14-day window.

  1. 1

    Confirm the Appointment Is Valid

    Before filing, confirm three statutory preconditions — (i) written consent to act under the company's articles, (ii) appointee is aged 16 or over under CA 2006 s.157, and (iii) appointee is not disqualified under the Company Directors Disqualification Act 1986. The board minutes the appointment with these confirmations on the record in the United Kingdom.

  2. 2

    Capture the Director's Full Name and Former Names

    Record the appointee's current full name and any former name used in business within the last 20 years (CA 2006 s.163). Names changed by marriage, civil partnership or deed poll within the 20-year window must be disclosed. Names used before age 16 or more than 20 years ago are out of scope.

  3. 3

    Set the Service Address

    The service address is on the public register and is the address through which the director receives statutory notices. Options: the company's registered office, the director's residential address, or a third-party address (solicitor / accountant) with their authorisation. Most United Kingdom directors use the registered office or a professional service address for privacy.

  4. 4

    Record the Residential Address with Section 240 Protection

    The residential address is held privately at Companies House under Companies Act 2006 s.240 and is not on the public register. By default it is disclosable to credit reference agencies. Two further withholding routes are available — SR04 (serious risk under s.243) and SR07 (ECCTA verified person from 18 November 2025).

  5. 5

    Add Date of Birth, Nationality and Occupation

    Date of birth is on the AP01 (but only month and year appear on the public register from 2018). Nationality and occupation are on the public register. The country of residence is the country where the director normally resides — not necessarily the country of nationality or domicile.

  6. 6

    Apply the SR04 / SR07 Withholding Route Where Appropriate (Expert)

    Expert clause. SR04 is the historic full withholding for serious risk of violence or intimidation under s.243 — reserved for genuine threat cases. SR07 is the ECCTA 2023 verified-person route from 18 November 2025 — residential address withheld from credit reference agencies once verified. Most directors use the default s.240 protection without applying for further withholding.

  7. 7

    Complete Companies House Identity Verification (Expert)

    Expert clause. From 18 November 2025, every director (existing and new) must verify their identity with Companies House under ECCTA 2023 — directly via the GOV.UK identity verification service or through an Authorised Corporate Service Provider (ACSP). The verified status carries through to PSC particulars and to the SR07 withholding route.

  8. 8

    Confirm No Corporate Director Issue (Expert)

    Expert clause. Section 156A of the Companies Act 2006 prohibits the appointment of a corporate director save in narrowly drawn transitional cases under SI 2015/1336. ECCTA 2023 Schedules 5 and 6 tighten the position to "all natural persons". Appointing a corporate director outside the exception exposes the company to refusal of the AP01 and the appointment is void.

  9. 9

    Complete the Disqualification Screen (Expert)

    Expert clause. United Kingdom disqualification screen — Companies House disqualified directors register, Insolvency Service register, and reasonable enquiry into equivalent disqualifications in other jurisdictions (especially Ireland, the EU and Commonwealth). Acting while disqualified is a criminal offence under CDDA 1986 s.13. Bankruptcy and Bankruptcy Restrictions Orders are also covered.

  10. 10

    File via WebFiling or Paper Within 14 Days

    File the AP01 via Companies House WebFiling (online, free) or by paper Form AP01 (post, GBP 13 in 2026). The 14-day window runs from the appointment date under CA 2006 s.167(1)(a). Failure is a criminal offence by every officer in default. Companies House issues an acknowledgment by email or post.

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Legal Considerations — Form AP01

Director appointments in the United Kingdom are governed by the Companies Act 2006 (CA 2006), the Company Directors Disqualification Act 1986 (CDDA 1986) and the Economic Crime and Corporate Transparency Act 2023 (ECCTA 2023). The Companies (Disclosure of Address) Regulations 2009 (SI 2009/214) govern the s.240 protection and the SR04 / SR07 withholding routes. The Companies House identity verification regime under ECCTA 2023 is in force from 18 November 2025.

This template is for general information and does not constitute legal advice. Director appointments engage substantive duties (CA 2006 ss.171-177), corporate-governance compliance and disqualification screening. Where the appointee is a high-profile individual, a non-UK resident, the subject of any current or threatened disqualification proceedings, or where complex group / corporate-director structures are involved, specialist company-law advice is recommended. The Institute of Chartered Secretaries and Administrators (ICSA / The Chartered Governance Institute UK & Ireland) maintains resources on the AP01 process; the Insolvency Service publishes the United Kingdom disqualification register.

Reviewed for the United Kingdom (England, Wales, Scotland, Northern Ireland)

Notification Window — CA 2006 s.167

Section 167 of the Companies Act 2006 requires the company to notify Companies House of every director appointment within 14 days. The notification is filed on Form AP01 (paper) or the WebFiling online equivalent. Failure to file is a criminal offence by every officer of the company in default with a continuing daily default fine. The 14-day window runs from the appointment date — not from the offer of appointment or the consent date. The board minutes the appointment and the company secretary (or other authorised filer) makes the filing.

Section 240 Protection and the SR04 / SR07 Withholding Routes

Companies Act 2006 s.240 holds the residential address privately at Companies House — it is not on the public register but is disclosable to credit reference agencies and certain public authorities by default. Section 243 of the Companies Act 2006 allows the residential address to be withheld from credit reference agencies on two further routes — (i) SR04 application where there is a serious risk of violence or intimidation if the address is disclosed; (ii) SR07 verified-person route introduced by ECCTA 2023 from 18 November 2025. Standard s.240 protection applies by default to every director in the United Kingdom.

ECCTA 2023 Identity Verification — In Force from 18 November 2025

The Economic Crime and Corporate Transparency Act 2023 requires every director (existing and new) to verify their identity with Companies House from 18 November 2025. Verification is either direct (via the GOV.UK identity verification service) or via an Authorised Corporate Service Provider (ACSP). The verified status is reflected on the public register. Verification is also required for People with Significant Control (PSCs) and for general partners. Failure to verify is a criminal offence and unverified directors cannot validly file Forms AP01 / CH01 / TM01.

Disqualification Screen — CDDA 1986

The Company Directors Disqualification Act 1986 makes it a criminal offence to act as a director while subject to a disqualification order or undertaking (s.13), while an undischarged bankrupt (s.11) or while subject to a Bankruptcy Restrictions Order. The disqualification screen requires (i) a search of the Companies House disqualified directors register, (ii) a search of the Insolvency Service register, and (iii) a reasonable enquiry to identify equivalent disqualifications in other jurisdictions. Acting while disqualified can also trigger personal liability for company debts under CDDA 1986 s.15. The disqualified person and any person who knowingly acts on their instructions may both be liable.

Frequently Asked Questions

Build Your Form AP01 Notification

Produce a structured United Kingdom Form AP01 appointment of director notification for filing with Companies House within the 14-day window under Companies Act 2006 section 167(1)(a) — director identification with former names disclosed (s.163), service address on the public register, residential address with section 240 protection plus SR04 / SR07 withholding routes under section 243, consent to act, and four Expert clauses on the SR04 / SR07 routes (with ECCTA 2023 mandatory identity verification in force from 18 November 2025), the section 156A corporate director prohibition and the Company Directors Disqualification Act 1986 disqualification screen.

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