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FinanceUnited Kingdom
Free Invoice Template
A well-structured invoice is essential for getting paid on time and staying compliant with HMRC. Our free template includes all the fields required for both VAT-registered and non-VAT-registered businesses in the UK.
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INVOICE
2026-042
Ref: PO-2026-0042
Bright Solutions Ltd
15 King's Road
London SW3 4UB
London SW3 4UB
INVOICE DATE
15/03/2026
DUE DATE
14/04/2026
TERMS
Net 30 days
CURRENCY
GBP
FROM
Bright Solutions Ltd
Tax ID: VAT No: GB123456789 · Company No: 09876543 · Trading as: Bright Solutions
15 King's Road
London SW3 4UB
London SW3 4UB
accounts@brightsolutions.co.uk
+44 20 7123 4567
www.brightsolutions.co.uk
BILL TO
Acme Manufacturing Ltd
Tax ID: VAT No: GB987654321
Attn: Sarah Thompson (Finance Manager)
88 Industrial Park
Birmingham B12 8QR
Birmingham B12 8QR
accounts.payable@acmemfg.co.uk
+44 121 555 1234
PO #: PO-2026-0042
Service period: 01/02/2026 to 28/02/2026 · Tax point: 28/02/2026
Customer cost centre: IT-INFRA-LON
| Description | Qty | Unit | Unit Price | Amount | |
|---|---|---|---|---|---|
| 1 | Cloud migration consulting (Senior Engineer) | 40 | hr | 120.00 | 4,800.00 |
| 2 | Architecture review and documentation | 1 | project | 2,400.00 | 2,400.00 |
| 3 | On-site workshop (full day, 10 attendees) | 1 | day | 1,500.00 | 1,500.00 |
Disbursements (paid on behalf of customer — no VAT)
| Description | Amount |
|---|---|
| AWS reserved instances (1-yr commitment) | £350.00 |
| Domain registration .co.uk (2-yr) | £24.00 |
| Subtotal (Net) | £8,700.00 |
| VAT @ 20% on £8,700.00 | £1,740.00 |
| Disbursements | £374.00 |
| TOTAL DUE | £10,814.00 |
PAYMENT INSTRUCTIONS and NOTES
Payment Method: BACS / Faster Payments · Terms: Net 30 days
IBAN: GB29 NWBK 6016 1331 9268 19
Sort Code: 60-16-13 · Account No: 31926819
BIC/SWIFT: NWBKGB2L
Bank: NatWest Bank
Reference: Invoice 2026-042
Thank you for your business. All deliverables transferred via secure file share (link expires 30 days from invoice date).
Payment Method: BACS / Faster Payments · Terms: Net 30 days
IBAN: GB29 NWBK 6016 1331 9268 19
Sort Code: 60-16-13 · Account No: 31926819
BIC/SWIFT: NWBKGB2L
Bank: NatWest Bank
Reference: Invoice 2026-042
Thank you for your business. All deliverables transferred via secure file share (link expires 30 days from invoice date).
1.
INTELLECTUAL PROPERTY
All intellectual property rights in deliverables under this engagement transfer to the Customer upon full payment of this invoice, in accordance with the Copyright, Designs and Patents Act 1988.
2.
CONFIDENTIALITY
Both parties agree to keep confidential any commercially sensitive information exchanged during this engagement for a period of 3 years from completion.
Late Payment of Commercial Debts (Interest) Act 1998: If this invoice is not paid by the due date, statutory interest of 8% above the Bank of England base rate may be charged on the overdue balance. The supplier is also entitled to fixed compensation of £40 (invoices under £1,000), £70 (£1,000-£9,999.99) or £100 (£10,000+) per invoice, plus reasonable recovery costs (s.5A). Applies to B2B invoices only.
UK GDPR / Data Protection Act 2018: Personal data collected on this invoice is processed by Bright Solutions Ltd for contract performance and to fulfil statutory tax and accounting obligations (Art. 6(1)(b) and (c) UK GDPR). Retention: 6 years (VAT Act 1994 Sch.11 para.6; Companies Act 2006). Data subjects have rights of access, rectification, erasure, restriction, portability, and complaint to the ICO (www.ico.org.uk).
i
Making Tax Digital (MTD) for VAT
This invoice is generated by software compatible with HMRC's Making Tax Digital for VAT (Finance (No.2) Act 2017 Sch.14). VAT records and returns are kept digitally and submitted directly to HMRC via API-enabled software, as required for all VAT-registered businesses since April 2022.
Invoice issued under Value Added Tax Regulations 1995 reg.14 and Companies (Trading Disclosures) Regulations 2008. Retention: 6 years (VAT Act 1994 Sch.11 para.6).
Available as a print-ready PDF or an editable Microsoft Word (.docx) file.
What Is an Invoice?
An invoice is a commercial document issued by a seller to a buyer requesting payment for goods sold or services provided. It itemises what was supplied, the quantities, prices, any applicable VAT, and the total amount due. In the UK, invoices form the backbone of business accounting and tax compliance.
For VAT-registered businesses, invoices must meet specific HMRC requirements to qualify as valid VAT invoices. These include the supplier's VAT number, a sequential invoice number, the tax point (date of supply), and a breakdown of VAT rates and amounts.
Even if you are not VAT-registered in the United Kingdom, issuing clear, professional invoices is good British business practice. It helps with record-keeping, reduces payment disputes, and supports your accounts if HMRC enquires into your UK tax affairs.
What's Covered in This Template
Our invoice template includes all the fields needed for full HMRC compliance:
Invoice Number
A unique sequential number identifying the invoice.
Invoice Date
The date the invoice is issued.
Tax Point
The date of supply (the "tax point") for VAT purposes.
Seller Details
Business name, address, contact information, and VAT registration number.
Buyer Details
Customer name and address.
Line Items
Description, quantity, unit price, and line total for each item or service.
VAT Breakdown
VAT rate and amount for each line, plus total VAT.
Total Amount Due
Net total, VAT total, and gross total clearly displayed.
Payment Terms
Due date, accepted payment methods, and bank details.
Additional Notes
Space for purchase order numbers, late payment terms, or other information.
How to Create an Invoice
Follow these steps to issue a professional, compliant invoice:
- 1
Add Your Business Details
Include your business name, address, contact details, company registration number (if applicable), and VAT registration number (if VAT-registered).
- 2
Add the Customer Details
Enter the customer's name and address. For VAT invoices to other businesses, include their VAT number if known.
- 3
List the Goods or Services
Describe each item or service, the quantity, the unit price, and the line total. Be specific enough that the customer can identify each charge.
- 4
Calculate VAT and Totals
Apply the correct VAT rate to each line item (20% standard, 5% reduced, 0% zero-rated, or exempt). Show net, VAT, and gross totals.
- 5
Add Payment Terms and Send
Specify when payment is due, accepted methods, and your bank details. Send the invoice promptly after delivery or completion of services.
Why Doxuno documents are different
Four things that make our templates more thorough than AI-generated drafts and more current than static template libraries.
Always current
Always current with the law
Templates carrying statute references are continuously updated as the law changes. Your document always reflects the current legal framework.
Free PDF
Print-ready PDF
Free to download. Vector text, embedded fonts, statute citations baked in. Print, sign, file. Ready for any signing flow including electronic signature.
Word · .docx
Editable Word (.docx)
Continue editing in Word after download. Add custom clauses, reuse the template for similar agreements, or share with a colleague for collaborative review.
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Legal Considerations
Invoicing in the UK is subject to VAT regulations, company law requirements, and record-keeping obligations.
This template is for informational purposes only and does not constitute legal advice. Consult a qualified solicitor for advice specific to your situation.
Reviewed for England & Wales law
VAT Invoice Requirements
The UK VAT Regulations 1995 specify what a British VAT invoice must contain: a unique number, the date of issue, the tax point, the supplier's name, address, and VAT number, the customer's name and address, a description of goods or services, quantities, unit prices, VAT rate, and the total amount payable. Simplified invoices (under £250) have reduced requirements under HMRC rules.
Late Payment of Commercial Debts
Under the UK Late Payment of Commercial Debts (Interest) Act 1998, British businesses can charge interest on late payments at 8% above the Bank of England base rate, plus a fixed compensation amount. Your UK invoice should state your late payment terms.
Record-Keeping
HMRC requires British businesses to keep invoices and financial records for at least six years. Under Making Tax Digital (MTD) for VAT in England and Wales, VAT-registered businesses must keep digital records and submit returns using UK-compatible software.
Company Law
The UK Companies Act 2006 requires British limited companies to display their registered company name and number on invoices. If the company is registered for VAT, the VAT number must also appear on UK invoices.
Frequently Asked Questions
Create Your Professional Invoice Now
Use our free template to issue clear, HMRC-compliant invoices. Fill in your details and download in minutes.
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